Clark Partington’s Suggestions For Working From Home During COVID-19
Scott A. Remington divides his time between the practice of law and serving as the firm’s President & Managing Shareholder. He practices in the areas of Commercial Litigation, Intellectual Property Litigation, Government Relations & Lobbying, Securities & Shareholders Disputes, and Real Property Litigation.
Pensacola, FL (March 22, 2020) –
Working remotely or telecommuting with a team has inherent challenges to overcome so that all parties can be as productive as possible.
The biggest challenge to working successfully together is communication. When people are in an office together, there are ample opportunities to check in, drop by, or check on a co-worker or colleague that do not exist in a telecommuting atmosphere. Telecommuting can also lead to feelings of isolation or confusion.
In order to create the most effective and efficient telecommuting experience, it is imperative for teams to communicate consistently and regularly. What follows are some tips and guidelines to make telecommuting successful:
- Over-communicate. Conduct a morning check-in with your team and/or supervisor. Schedule 1-on-1 meetings to check in at other times of the day. It is a good practice to have a standing appointment to speak via phone/video conference/email at the start of each business day.
- Share your daily priorities and assignments at the start of each day. Re-review your priorities at the end of the day; or at the beginning of the next day. How have you prioritized your daily tasks to meet your goals. Start with three distinct assignments/tasks that you want to complete during a work day. If you get off track or fail to complete any of your items, add them to the next day’s list. Share your priorities and goals with team members to ensure buy-in, accountability and help gauge effectiveness.
- Check in regularly during the day via email, text, or phone call. This is particularly important if part of your job is to help manage/maintain another person’s calendar. Learn your team’s communication preferences; does the attorney prefer a phone call, email, text, etc. Determine the best way to provide reminders or appointments, calls, deadlines, etc.
- Lean into our firm culture. Don’t allow yourself to become isolated. Remember there are others out there struggling with the same issues you are. If you struggle with motivation or feeling supported—call another co-worker. Read emails and updates from firm management about what is happening at the firm. Check-in regularly with your extended team regarding what others are doing. Do not allow the fact that you are working from a remote location make you feel like less than a full member of the team.
- Set yourself up for success. Select a workspace that is comfortable and free from distraction. Use your firm coffee cup to remind you that you are at work. Put up pictures of your family and loved ones to remind you why it is so important to work diligently. Try to work in the same place every day. Ask your family to respect your workspace and equipment used to work. Get up every day like you normally would and dress for work—per one of our Remote Employees, “flannels will feel like failure by day 3.”
- Avoid activities that tend to gobble up productive time – Do not spend too much time watching television, social media, or on personal phone calls. You would not keep a television on cable news at your office desk all day—don’t do it at home. Remember that working remotely is a significant benefit and to be responsible with the firm’s time and resources.
- Be careful on social media. Clients, Co-workers, Supervisors, and Competitors are watching you on social media. We are trusted with people’s confidences and it is important to keep those confidences. Please do not share screen shots of files, or work computers on social media with comments like “My Current Situation” or “Spring Break 2020”—this sounds very basic, but it is happening and people are losing their jobs over it.
- Do not twiddle your thumbs. If you are sitting at home with nothing to do, look for assignments. Email your supervisor, department head, or Michelle if you find yourself without something to do. The success of remote working is dependent on maintaining a high level of service, efficiency, and being self-motivated.
- Take advantage of apps. Utilize productivity apps like GoToConnect to link your work phone to your cell phone or LifeSize to check in with co-workers. These may seem awkward at first, but should help you feel more connected.
- Take care of yourself. Be sure to eat a healthy diet, drink plenty of water, moderate your drinking, get plenty of sleep, and exercise daily. Covid-19 does not discriminate. Make sure you are in as good a physical condition as possible so that if you are hit with the virus you and your body are in the best position to mount a defense.
- Try to maintain a regular schedule. Work with your team to make sure you are working together smartly. If there is nothing to be done, log off. Our policy precludes overtime for remote workers. Avoiding overtime is an important component of managing costs in times of crisis.
- Save time and enjoy life. By working remotely you are saving some time each day. It may be a few minutes commuting, getting dressed, or making your lunch. Regardless, you should enjoy a few extra moments each day. Spend that time doing something you love or with someone you love.
The firm stands firmly on a set of core principles and beliefs that separates us from other firms. Committed, Collaborative, Creative, Responsive, and Proven are not just words that appear in our mission statement and coffee cups—they remind us who we are and what we stand for. In order to maintain those core principles and continue our success, we must adapt to the circumstances that we find ourselves in.
Thank you for your continued commitment and trust in the firm. We are all in this together and we will get through this together.
Download & share Clark Partington’s Suggestions For Working Remotely During COVID-19.
Also, download & share a printable PDF of Amelia Beard’s “8 Tips for 8 Hours At Home…Working!”
Scott A. Remington divides his time between the practice of law and serving as the firm’s President & Managing Shareholder. He practices in the areas of Commercial Litigation, Intellectual Property Litigation, Government Relations & Lobbying, Securities & Shareholders Disputes, and Real Property Litigation. Scott can be reached at firstname.lastname@example.org or (850) 432-2399.
About Clark Partington:
Clark Partington is the largest business focused firm in the Florida panhandle with offices in Pensacola, Destin, Grayton Beach & Tallahassee. The firm also maintains a presence in South Alabama with an Orange Beach office. Since 1976 Clark Partington has grown to over forty lawyers and has served the people and businesses of Florida through an innovative and collaborative approach to practicing law. Our lawyers are consistently recognized for their service to the profession and excellence in the courtroom. More information about the firm’s practice, its attorneys, and recognitions may be found at www.clarkpartington.com.